Extreme Blue Enhanced iPhone App Setup

Step-by-Step Guide to Setting Up the App

For instructions on how to use the app after it is set up, click here.

Thanks for downloading TimePilot’s iPhone app from the App Store.

These instructions are for users of the TimePilot Extreme Blue Enhanced timeclock system (with PC software). If you have the basic Extreme Blue system, your instructions are here.

Many of the items covered here are also covered (sometimes in greater detail) in the Quick Start Guide.

Setting up the app

Before you start to set up the app, make sure you’ve prepared your Extreme Blue clock for use (see the Quick Start Guide for instructions on battery installation, setting up the padlock, etc.). If you have any questions or suggestions, please contact us at Support@TimePilot.com.

To get started, tap the TimePilot Extreme Blue icon (shown at right). The first time you start the app, the Quick Setup function will run, guiding you through the steps to get up and running. If, at a later time, you want to make a change in any of these categories, just tap "Settings" at the bottom of the screen.

General

First, you'll see the "General" screen. Enter a name for your phone and its phone number.

General screenshot

Tips:

  • The name can be whatever you want; for example, "Acme iPhone 1" or "John's iPhone."
  • The phone number should be the iPhone's 10-digit number (including area code) without dashes, spaces or other punctuation. The phone name and number need to be entered only once.

Tap “Next” to move to the next screen.

Pay Period

If you’ll be using the app to calculate overtime, tap the “Use for Payroll Processing” button. The button will slide to the right and show a green background. Choose your pay period and the first day of your workweek.

Pay Period screen

If you just want to use the app as a timer and won’t be using the OT or rounding functions, make sure the “Use for Payroll Processing” button isn’t green. (The “Pay Period” and “Week Begins” items won’t appear.)

Tap “Next” to move to the next screen.

Overtime

Overtime screen

If you’ll be calculating overtime hours, tap the “Overtime Calculation” button. The button will slide to the right and show a green background and the “By Week” and “By Day” fields will appear.

Enter your OT policy.

Tap “Next” to move to the next screen.

Rounding

If you want to round your employees’ clock-ins and clock-outs, tap the “Rounding” button. The button will slide to the right and show a green background. Enter the amount of time for rounding.

Rounding screen

Tip: An example: If rounding is set to 15 minutes, anyone clocking in from 7:53 to 8:07 will be considered to have clocked in at 8 o’clock and anyone clocking from 8:08 to 8:23 will be considered to have clocked in at 8:15.

Tap “Next” to move to the next screen.

Connect to TimePilot Central

Now you'll set up your app to send it's data to TimePilot Central, TimePilot's PC-based management software.

Connect to TimePilot Central

Now you'll set up your app to send it's data to TimePilot Central, TimePilot's PC-based management software.

Tap "Yes," then "Next."

Dropbox setup

In this step, you'll set up a Dropbox account on your iPhone or, if you already have an account, you'll add a folder to hold Extreme Blue data.

Dropbox is a free cloud service that acts as a "holding area" for your clock-in and clock-out data. After you use your iPhone to collect data from your Extreme Blue clock(s) and make any necessary corrections, you'll send the data to Dropbox. The data is stored in your Dropbox account until you retrieve it with the TimePilot PC software.

First, the app will see if you have the Dropbox app on your iPhone.

If you do...

Connect to a Dropbox account screen

Tap "Allow" to connect the app with Dropbox.

If you don't...

Open a Dropbox account

If you have a Dropbox account but just don't have the app on your iPhone, enter the email and password associated with your Dropbox account and tap "Sign In" to link to the app.

If you don't have a Dropbox account, tap "New to Dropbox? Get the app!" at the bottom of the screen to create an account.

Setting up employees

You have one item to go: Getting your employees set up in the app.

Employee setup screen

To save some work, you'll set up your employees in the TimePilot Central software on your computer and then transmit them to your iPhone(s). Here's how:

  1. Install Dropbox on your PC, if you don't already have it. Go to www.Dropbox.com, download the software, and when you run it, log in to the same account as the one that's on your iPhone.
  2. Install the TimePilot Central software on your PC. See the Quick Start Guide for instructions. During the installation process, you'll set up your employees and assign them iButtons. You'll also make a connection to the Dropbox folder that the phone will use to send your clock-in and clock-out data.
  3. Move your newly created employee profiles to your phone. See the Quick Start Guide for instructions.

Congratulations! This completes your setup. You can start using your Extreme Blue Enhanced system. To learn how, click here.