First, you’ll have the time clock(s) download the time and attendance data onto
the TimePilot USB drive. Then you’ll import the data from the USB drive to the
computer running the TimePilot Central software.
Two important points:
- If you have more than one Vetro clock, you can go from clock to clock collecting
the data from each on the USB drive before importing it all to the PC. When you
view the clock-ins and clock-outs in TimePilot Central, each will be labeled
with the name of the clock where it occurred.
- The data can be collected as often as you want. Even though your pay period may
be weekly or biweekly, you may collect the data every day, if desired. The
clock’s memory can hold 12,000 transactions: that’s equivalent to 100 days of
average use by a 15-employee company. (Of course, with the TimePilot Vetro
system, you download all your transactions to the USB drive every pay period, so
you’ll probably never come close to having 12,000 transactions!)
Here are step-by-step instructions:
- Plug the TimePilot USB drive into the USB port on the side of the Vetro time
- Enter the clock’s Administrative Mode by pressing the "9" button twice, then the
"OK" button on the Vetro clock keypad.
- The clock will ask you to enter your six-digit administrator password. This is
the password you created while setting up your software.
- If the password is correct, a menu will appear on the clock’s screen. Press the
number on the keypad corresponding with the "Collect Data" menu item (1). The
clock will copy the data to the USB drive and tell you when the process is
- If you want to collect data from other Vetro clocks, repeat Steps 1-4 at each
- Now return to the computer running
TimePilot Central or
Clock Manager and
plug the USB drive into a USB port. TimePilot Central or Clock Manager will automatically detect the presence of the USB drive with the TimePilot data files
and download the files into the TimePilot database.
- Once the data is imported, you can view and edit the transactions in TimePilot
As long as the
is running, each clock-in and clock-out is instantly transferred to the
TimePilot database the moment it occurs.
If the Service isn't running, the clock holds the data in
memory and transfers it the next time the Service is
started. The clock’s memory can hold 12,000 transactions: that’s
equivalent to 100 days of average use (8 transactions per day) by a 15-employee company.
If your network goes down for an extended period of time, you can
always use the TimePilot USB drive to collect the data.
See the instructions for Standalone Mode at left for details.