How can you use the TimePilot iPhone App? Here are four fictional examples:
Joe Smith owns a small company, Riverville Software. Dana
Lawson, one of his best technical support people, recently had a
baby, so for the next few months she will work from home. From 9
a.m. to 2:30 p.m. Monday through Friday she will answer e-mailed
questions from customers. Joe uses TimePilot Vetro at his headquarters. Dana is paid by
the hour and owns an iPhone.
How can Joe keep track of the hours that Dana works?
The TimePilot iPhone App.
$3.99.
Dana downloads the TimePilot App from the iTunes App Store and links it to Riverville Software’s free Dropbox.com account. (Joe reimburses her for the $3.99 cost of the App.) She uses the App to clock in and out for the week. At the end of the week, she taps a button on the iPhone screen to send her clock-in and clock-out data to TimePilot Central. Within seconds, the data appears in TimePilot Central on the PC at headquarters, joining the clock-in and clock-out data collected by Joe’s other TimePilot products. Joe prepares the data for payroll and Dana gets her paycheck.
Andy Krawczyk owns a construction company, AXK Construction. He
has crews at three locations. Two of the crews use TimePilot
Extreme to clock in and out on site. His foreman at the third
site, Larry Jackson, keeps track of the six workers’ hours in a
notebook and at the end of the week copies the data into
TimePilot Central at Andy’s office. Andy would like to automate
the process, because copying the data is time-consuming—Larry
has to drive an hour just to get to the office—and the chances
of a mistake are high. Larry owns an iPhone.
Moving from a paper-based, error-prone system to an all-electronic system.
The TimePilot iPhone App.
$3.99
Larry downloads the TimePilot iPhone App to his iPhone from the iTunes App Store and links it to AXK Construction’s free account at Dropbox.com. (Andy reimburses him for the $3.99 cost of the App.) Using TimePilot Central, Andy sends the workers’ profiles to Larry’s iPhone. Within seconds all six names appear in the App.
Each day, it takes just a tap for Larry to clock each worker in and out. On Thursday, after he’s clocked out, a worker asks Larry how many hours he’s worked for the week. Larry taps the worker's name on his iPhone and the App tells him: 35.53 hours. At the end of the week, Larry taps a button on the iPhone screen to send the workers’ clock-in and clock-out data to TimePilot Central. Within seconds, the data appears in TimePilot Central on the PC at headquarters, joining the clock-in and clock-out data collected by Andy’s TimePilot Extremes.
Andy prepares the data for payroll and the six workers get paid for exactly the number of hours they worked. No mistakes, and Larry is home more than an hour earlier than usual.
Miriam Gonzales owns a trucking company, San Antonio Freight
Systems. She has 12 trucks, each of whom has a driver and a
helper, both paid hourly. To keep in contact with each driver,
each has been assigned a company iPhone. Miriam currently tracks
time and attendance with log sheets in each truck, but compiling
the data at the end of the pay period takes hours and her
payroll clerk makes occasional mistakes when calculating in
hours and minutes. Because of the mistakes, sometimes employees
are paid less than what they deserve; other times they’re paid too
much. Miriam doesn’t have that problem with her office staff,
because they use TimePilot Vetro.
Make the process more efficient and eliminate math errors for the drivers and helpers.
The TimePilot iPhone App.
$47.88 (the $3.99 TimePilot iPhone App on all 12 iPhones)
Miriam’s office manager gathers up all 12 iPhones, downloads the TimePilot iPhone App to each and links each to her company’s free Dropbox.com account. Then she sends the workers’ profiles from TimePilot Central on her PC to each iPhone. Finally, she prepares each iPhone by deleting all the workers’ profiles except for those of the driver and the helper who will be using each device. She distributes each iPhone (which now contains only the names of one driver and one helper) to the appropriate driver.
The drivers and helpers start their shifts, tapping their names on their iPhone screens to clock in. They clock out with a tap for lunch, clock back in for the afternoon and clock out at the end of the day. At the end of the week, each driver taps the "Send to TimePilot Central" button, and within seconds the driver's and helper's clock-ins and clock-outs appear in TimePilot Central on the office computer. Miriam’s payroll clerk finishes her job in minutes instead of hours and without any calculation errors.
Edmund James is an attorney. At any one time, he’s working on an average of six cases. He’s looking for a way to keep track of the billable time he spends on each case. He owns an iPhone and his office staff clocks in and out with TimePilot Vetro.
Keep track of billable hours for each of his clients.
The TimePilot iPhone App
$3.99
First, a little housekeeping: Edmund has his office manager create a new company called "Clients" in TimePilot Central. The manager creates a profile for each client and assigns them to the Clients company. (By doing this, Edmund keeps his clients segregated and avoids mixing his clients’ billable hours with his employees’ work hours.) The manager then transfers the profiles to Edmund’s iPhone.
When Edmund begins work on a particular case, he starts the TimePilot iPhone App and clocks in the client. When he’s done working on that case and is starting a new one, he clocks out the first client and clocks in the second one. Every week, he sends his transactions to TimePilot Central on his office PC so that the clients can be billed.