TimePilot Definitions

Extracting a Pay Period

What is extracting a pay period?
The TimePilot system will collect clock in and clock out data for months at a time if you allow it to. As employees clock in and out, their transactions are placed into a file called "Current Transactions." But once a pay period is over, it's a good practice to "extract"—or move—those transactions into a folder of their own. There are several good reasons for doing this:

• It keeps all the transactions for one pay period in one place.
• Along with the saved transactions, it also saves all the software settings—overtime policy, shifts, employee profiles, etc.—that were in effect at the moment you extracted the period. This is important because if you later make changes to your company's work policies while working in Current Transactions, those changes will not affect any extracted periods. For instance, the software will prevent you from deleting an employee until that employee's transactions have been extracted from Current Transactions. If the software didn't do this, and you deleted an employee, you'd have "orphan" transactions—transactions without an owner.
• It enables you to save those transactions to a CD or backup drive.

For more about extracting pay periods, click here and here.

Oops! You entered the wrong dates for your pay period, and now you don't have all your employees' clock-ins and clock-outs in the extracted pay period. No problem. Here's how to fix it.