Using Clock Manager with the Cloud
You've set up TimePilot clocks at your Local and Remote sites to work with the Cloud; now how do you use them?
Here are some examples.
Let's start with the simplest example: Your Local site. You have no Remote site; the only device
using the cloud here is the TimePilot Smartphone app on Bill's iPhone.
Here's how data from each clock is handled:
- Extreme clocks: Data on the two clocks is downloaded to
a USB drive and then imported into the TimePilot database as soon as the USB
drive is plugged into the computer.
- Vetro clock: It's on the company's local area network,
so because the
TimePilot Service is running, as soon as an employee clocks in or out,
the data is sent to the database. If the clock was in
Standalone Mode, you'd collect the clock-ins and clock-outs on the USB
drive. They would be imported into the TimePilot database as soon as the USB
drive is plugged into the computer.
- iPhone App: Importing from the App is not automatic;
first, the iPhone user must
export his or
transactions by tapping "Send to TimePilot Central" on their iPhone to get
the data to the Cloud. When the transactions arrive
in Dropbox, the name of the
iPhone will change from black to red in Clock Manager, to indicate that there are
transactions waiting to be imported. To import them into the TimePilot
database, the user at headquarters must right-click the image of the phone
in Clock Manager
and choose "Get Transactions from Phone" from the pop-up menu.
- It's not shown in this example, but data collected by any TimePilot Tap+
clocks would automatically be imported into the TimePilot database when the
Tap+ clock was connected to the PC with its USB cable. In
addition, data collected by TimePilot PC would also automatically be
This example is a little more complex: You have three clocks at headquarters
and two clocks at a Remote site (Andover) that use the Cloud to link to your
- The two Local Extreme clocks (Batavia Site and Geneva Site) have their
data downloaded to the TimePilot database as soon as their USB drives with
the data are plugged into a USB port of the computer holding the database.
- The Local Vetro clock (HQ) is used in
Standalone Mode, and when the USB drive containing data collected from
the clock is plugged into the PC, the data is automatically downloaded into
the database. If the HQ clock was in
and the TimePilot Service was running, as employees clock in and out the
data would be transmitted automatically through the network to the database.
- The Andover Office and the Andover Worksite clocks are located at a
Remote Site a thousand miles away.
- If the Andover Office clock (a Vetro) is in
and the TimePilot
Service is running on the PC at the Remote site, as employees clock
in and out the data will be transmitted automatically to the Cloud and down to the database at the
- If the clock is used in
Standalone Mode, when the USB drive
containing data collected from the clock is plugged into the PC, the
data will be transmitted automatically up to the Cloud and down to the
database at the Local site.
Suppose you're at your Local site, waiting for the supervisors at your remote
sites to send you their data. Is there any simple way to see whether they've
uploaded their data to the Cloud?
Yes, but you'll need to tell
TimePilot Service not
to collect the data from Remote sites automatically. To do this, click the
"Service" menu in Clock Manager, then click "Enable Service to automatically
collect data from the Cloud." You'll know it's been turned off when there is no
checkmark next to the menu item.
In the example below, there are three Remote clocks that are sending data to
you: Andover Office, Andover Worksite and Denver Staff. It's almost time to do
payroll, and you want to make sure
that all three supervisors at the remote sites have sent in their data.
In this screenshot, you can see the three Remote clocks in Clock Manager (as
well as two Local clocks, Batavia Site and HQ).
The names of the Andover Office and the Andover Worksite are in red, while
the Denver Staff is in black. The red text indicates that there's data from
Andover Office and Andover Worksite waiting in the Cloud, ready to be imported.
The black text indicates there isn't any data from the Denver Staff. You call
the Denver supervisor, remind him or her that you need the data, and a few
minutes later "Denver Staff" turns red. The data is ready.
Now you'll want to import it into the database. All you have to do is
right-click a Remote clock and click "Get Transactions" from the pop-up menu
that appears. When the transfer is complete, the name of the clock will return
to black. Repeat the process for the other two Remote clocks and you're done.