Getting Started

Using Clock Manager with the Cloud

You've set up TimePilot clocks at your Local and Remote sites to work with the Cloud; now how do you use them?

Here are some examples.

Example 1

Let's start with the simplest example: Your Local site. You have no Remote site; the only device using the cloud here is the TimePilot Smartphone app on Bill's iPhone.

Clock Manager screenshot with local clocks and smartphone linked via Dropbox.

Here's how data from each clock is handled:

Example 2

This example is a little more complex: You have three clocks at headquarters and two clocks at a Remote site (Andover) that use the Cloud to link to your database.

Clock Manager screenshot with Local and Remote clocks.

Example 3

Suppose you're at your Local site, waiting for the supervisors at your remote sites to send you their data. Is there any simple way to see whether they've uploaded their data to the Cloud?

Yes, but you'll need to tell TimePilot Service not to collect the data from Remote sites automatically. To do this, click the "Service" menu in Clock Manager, then click "Enable Service to automatically collect data from the Cloud." You'll know it's been turned off when there is no checkmark next to the menu item.

In the example below, there are three Remote clocks that are sending data to you: Andover Office, Andover Worksite and Denver Staff. It's almost time to do payroll, and you want to make sure that all three supervisors at the remote sites have sent in their data.

Turniong off TimePilot Services automatic data collection feature enables you to see at a glance which sites have uploaded their data to the Cloud and which have not.

In this screenshot, you can see the three Remote clocks in Clock Manager (as well as two Local clocks, Batavia Site and HQ).

The names of the Andover Office and the Andover Worksite are in red, while the Denver Staff is in black. The red text indicates that there's data from Andover Office and Andover Worksite waiting in the Cloud, ready to be imported. The black text indicates there isn't any data from the Denver Staff. You call the Denver supervisor, remind him or her that you need the data, and a few minutes later "Denver Staff" turns red. The data is ready.

Now you'll want to import it into the database. All you have to do is right-click a Remote clock and click "Get Transactions" from the pop-up menu that appears. When the transfer is complete, the name of the clock will return to black. Repeat the process for the other two Remote clocks and you're done.