Cloud-based TimePilot Central 5: Clock in from anywhere on the planet!

Cloud-based vs. locally based

Locally based (or "On-Premise") systems are designed for smaller, less spread-out organizations. Clock-in data is held in a database on the organization's network server or a networked PC. Managers can view and manipulate the clock-in data collected by using TimePilot Central management software on PCs on the same network. There is a one-time cost for the On-Premise systems. (See the chart below for details.)

The Cloud-based system is designed for organizations whose employees work at various locations, and there's no need for the locations to be networked. In this system employees can clock in at their desks with TimePilot PC, in their office or workshop with TimePilot Vetro, or on their smartphone app anywhere in the world using the TimePilot Mobile app. Clock-in data is held in a database in the Cloud. Managers can access the database—to view and manipulate the data—from a computer anywhere in the world that has internet access and is running TimePilot Central 5 management software. The Cloud-based system is offered on a subscription basis, with a monthly or annual payment for the use of the management software and a monthly or annual fee per employee. (See the chart below for details.)

Which version is right for you? If your employees' PCs are all on the same network, the On-Premise version is probably the right choice. If you have employees at remote locations, or who might move from place to place, and/or you want to work with the data collected at a remote location, go with the Cloud-based version. Not sure? We'll be happy to make a recommendation. Contact our sales department at or 630-879-6400.

Here's a comparison of both versions:

Feature Locally based (On-Premise)
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Pricing model One-time price; you own the software. Subscription-based, with monthly and annual plans.
Starting price Varies by product; starts at $249 Monthly: $20 software + $6/per employee.
Annual: $200 software + $60/per employee.
No. of employees Up to 2,000 Unlimited
Range All users must be on the same local area network. Anywhere in the world.
Clock-in at PC? Yes Yes
Mobile clock-in via smartphone app? No Yes
Includes tech support? 30 days free; after that, $149/year Yes. Unlimited
Database location Customer's PC or server Cloud
Automatic database backup and protection from hackers? No Yes
How do you access data in database? PC on network only PC anywhere
Creates printable reports Yes Yes
Exports to leading payroll software and services like QuickBooks and ADP Yes Yes
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Contact us at 630-879-6400 or

(Our iPhone and Android smartphone apps are free, as is TimePilot PC. Subscription prices do not include time clock hardware.)

Monthly Plan

(Does not include time clock hardware.)

$20 per month for management software + $6 per employee per month.

Annual Plan
(Get 2 months free over monthly plan cost!)

(Does not include time clock hardware.)

$200 per year for management software + $60 per employee per year.