TimePilot's cloud-based systems are designed for organizations whose employees work at various locations. In these systems employees can clock in anywhere in the world on their smartphones using the TimePilot Mobile app, at an outdoor job site with TimePilot Extreme Blue, at their desks with TimePilot PC, in their office or workshop with TimePilot Vetro or on the road with TimePilot Tap. Clock-in data is held in a database in the Cloud, where is is protected and backed up. Managers can access the database—to view and manipulate the data—from a computer anywhere in the world that has internet access and is running TimePilot Central 5 Windows-based management software. Our cloud-based systems are offered on a subscription basis, with a monthly or annual payment covering the use of the management software and a block of employees. Tech support is free for as long as you use the system. (See the chart below for details.)
TimePilot's locally based (or "On-Premise") systems are designed for smaller, less spread-out organizations. In these systems employees can clock in at an outdoor job site with TimePilot Extreme Blue, in their office or workshop with TimePilot Vetro or on the road with TimePilot Tap. Clock-in data is held in a database on the organization's network server or a networked PC. Protection and backup of the database is the responsibility of the customer. Managers can view and manipulate the clock-in data collected by using TimePilot Central 5 management software on PCs on the same network. There is a one-time cost for TimePilot's On-Premise systems, which come with enough iButtons for 10 employees. All that's needed to add more employees is more iButtons. These systems come with 30 days of free support. (See the chart below for details.)
Which software version is right for you? If you want to keep your database on your own network, and you'll use a computer on that network to prepare your data for payroll, the On-Premise version of the software is probably the right choice. If you have employees at remote locations, or who might move from place to place, and/or you want to work with the data collected anywhere there's an internet connection, go with the Cloud-based version. Not sure? We'll be happy to make a recommendation. Contact our sales department at sales@timepilot.com or 630-879-6400.
Here's a comparison of both versions:
| Feature | Cloud-based Learn more |
Locally based (On-Premise) Learn more |
|---|---|---|
| Pricing model | Subscription-based, with monthly and annual plans. | One-time price; you own the software. |
| Starting price | As little as $299 per year or $29 per month. | Varies by product; starts at $249 |
| No. of employees | Unlimited | Up to 2,000 |
| Range | Anywhere in the world. | All users must be on the same local area network. |
| Operating System | Windows 10 or later. | Windows 10 or later. |
| Mobile clock in via smartphone or tablet app? | Yes | No |
| Clock in with iButtons? | Yes (Extreme Blue, Vetro and Tap clocks) |
Yes (Extreme Blue, Vetro and Tap clocks) |
| Use Extreme Blue clocks? | Yes | Yes |
| Use Vetro clocks? | Yes | Yes |
| Use Tap clocks? | Yes | Yes |
| Clock in at PC? | Yes | No |
| Includes tech support? | Yes. Unlimited | 30 days free; after that, $179/year |
| Database location | Cloud | Customer's PC or server |
| Automatic database backup and protection from hackers? | Yes | No |
| How do you access data in database? | PC anywhere there's an internet connection | PC on network only |
| Creates printable reports | Yes | Yes |
| Exports to leading payroll software and services like QuickBooks and ADP | Yes | Yes |
| Learn more | Learn more |
We offer two subscription choices with some of the lowest prices in the industry.
Pricing: As little as $299 per year for management software AND employees.
Pricing: As little as $29 per month for management software AND employees.
Questions: Contact us at 630-879-6400 or sales@timepilot.com
