A blog for users of TimePilot time clock systems


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6 signs it’s time to switch jobs

Is it time to make a move? From the Wharton School (the University of Pennsylvania's business school), here are six indicators that it's time to update the resume. No. 3: You haven’t learned anything new at work for a long time.

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Can virtual reality teach executives what it feels like to be excluded?

Corporate executives are using virtual reality headsets and simulations to get a taste of what it's like to be excluded at work. They experience being cut off by meeting attendees as they try to speak, are excluded from a lunch where decisions are made and are accused of “just being too sensitive.”

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4-day workweek boosts productivity at Microsoft

Microsoft experimented with a 4-day workweek with full pay over the summer at their 2,300-employee Japan facility and executives were surprised to see productivity rise by 40%, as well as far fewer documents printed and less electricity consumed. Microsoft will try the experiment again this winter.

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Stopping a toxic culture in the workplace

Toxic workplace cultures can be fatal to a business. This article tells how to stop it before it starts. One point that's made: "Too many companies ... put up with inappropriate or outrageous conduct because someone is deemed too valuable to fire. That's a myth."

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How to change careers in your 30s

It's not too late: If you're in your 30s, you may have another 30 years of work ahead of you. That's plenty of time to buiuld a new career. This article debunks the myths about starting over as well as gives tips to those who want to give it a shot.

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How to lose your best employees

It's easy to lose your best employees: Don't let them grow. According to this article, good employees need to keep moving; holding them in one job for more than a few years is a sure way to have them look for new challenges elsewhere.

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6 types of employees almost never get promoted—are you one of them?

Even if you do your job well, your personality might be getting in the way of promotions. Are you one of these six personality types that are less likely to move up the ladder?

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Can't motivate yourself at work? Here are some tips

Everyone feels uninspired at work once in a while. This article will show you how to regain your motivation. If all else fails, says the writer, take a little time away from your job.

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The case for hiring older workers

Get used to them: By 2025, 25% of workers in the U.S. are expected to be over the age of 55. Older workers are thought to be less capable than their younger peers, but that's not what the research says: For most people, raw mental horsepower declines after the age of 30, but knowledge and expertise—the main predictors of job performance—keep increasing even beyond the age of 80. This article gives tips on how to attract and handle older workers.

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Want to be more successful?
'Skill Stacking' might be the answer

You can increase the odds of a successful career if you have more skills. You don't have the be the best at anything; just have a wide variety of skills that you can apply.

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5 time-management tips from Google's productivity expert

We'd all like to get more productive. The question is how. Google's in-house productivity trainer has 5 suggestions. No. 4 is especially counter-intuitive.

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24 signs you have a terrible boss, and how to handle them

A 2016 poll found as many as 76% of employees have had a toxic boss. Here's how to spot them, and what to do if you have one.

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California may require contract workers to get benefits

California's state legislature is preparing to vote on a bill that could give hundreds of thousands of contract workers—such as Uber and Lyft drivers—the benefits regular employees receive by narrowing the definition of a "contractor."

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7 employee types that drive managers crazy, and how to deal with them

Every business has its share of characters, some easy to manage, and some difficult. Here's how to spot and deal with Challengers, Clingers, Drama Queens and Kings, Loners, Power Grabbers, Space Cadets and Slackers.

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Minor amounts of lost sleep can be dangerous

Just 16 minutes shaved off your regular sleep routine can dramatically impact job performance the next day, according to a study from the University of South Florida. Researchers found that workers were more likely to have poor judgment and fall off-task the next day, raising their stress levels.

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7 ways to feng shui a cubicle, desk or entire office

Learn how to apply feng shui principles to your office for increased focus, productivity and success—as well as less stress. Item 5: Move your desk so it faces the entrance to your office. Work in a cubicle? Hang a mirror so you can see your cubicle entrance at all times.

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These 5 things will make you remembered as a boss who mattered

Want your employees to remember you as a great boss? You've got to care about them, for starters. This article lists 5 ways to do that. No. 1 is especially important: Protect your people so they can do good work. No. 3 is good too: Help your people move up the career ladder.

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Don't ask for salary history in Illinois

A new law in Illinois makes it illegal to ask job applicants—or their previous employers—about their salary history. Advocates say asking applicants about their salaries at previous jobs helps perpetuate a wage gap between men and women doing the same jobs.

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You've got to have 'grit' to succeed

Talent is wonderful, but if you want to succeed, you've got to have 'grit'—also known as drive, perseverance or engagement. You can be born with grit, or you can learn it, but it's essential in just about every field.

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10 ways to retain your best employees

With today's tight job market, keeping your best employees is more important than ever. This article offers 10 ways to keep your best people. Tip 6: Tools, time, and training should be your best friend.

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Don't underestimate generalists

A new book finds that keeping a broad range of interests, experimenting and changing course every now and then are essential to finding your true passions—not intense focus on one area throughout a career. Be sure to read the part about tennis star Roger Federer and the "Mercedes"—it's a great story.

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5 common communication mistakes—and how to fix them

Five great ideas from the Stanford Graduate School of Business to help you do a better job in meetings and presentations. Idea 1: In a presentation, start with action: Tell a story, take a poll, ask a provocative question, show a video clip. In a meeting, top your agenda with one or two questions to be answered when you start. In this way, participants get engaged from the moment the meeting begins.

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What do younger workers think of the aging workforce?

Unsurprisingly, they aren't thrilled about it. Asked if it's good or bad that older workers stay on the job, more younger workers believe it's a bad thing. The fear is that older workers are keeping younger ones from being promoted, but an economist said there's little evidence to suggest that's happening.

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How to forget about work when you're on vacation

Vacations are supposed to be a break from work, but for many people, the boundaries are blurred. This article lists six ways to relax fully on vacation and come back to work refreshed. Number 3 ("Spend Time Outside As Much As Possible") is crucial.

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Watch out for the 'Boss Gift Card' scam

If your boss emails you and asks you to buy gift cards, be careful! It's a clever new variation on a longtime scam. Learn what do to in this article.

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'Phone booths' make a comeback—in noisy offices

Young workers are realizing that today's open concept offices aren't especially conducive to private conversations, so companies are selling "phone booths." These tall narrow structures "provide a quiet space where employees can step away for a phone call or to focus on work." There’s no built-in phone, but there is a countertop, seat, power outlets, a light and ventilation. No dimes are necessary.

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Coping with a co-worker who thinks they're never wrong

Do you work with someone who thinks they're always right? It's called "chronic certainty," and this article gives tips on how to deal with it.

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The death of expertise?

More and more often, companies (and the military) are looking for generalists who have "mental agility" and the ability to learn quickly instead of people with deep expertise in one particular field.

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Why (most) kids don’t belong at the office

Do you allow employees to bring their children to the office while they work? Occasionally it works out, but for the most part it's not a good idea, especially in an open-concept office.

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Google's 10 traits of good managers

A few years ago, Google tried to remake itself as a company without managers. It was a disaster. But while returning to the traditional style of management, it put together a list of 10 traits that good managers have. How many do you have? (If you have all 10, apply to Google!)

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How to politely reject a job applicant

It's just good manners: Good employers need to follow these steps when dealing with applicants for openings, starting with an acknowledgement that the candidate's application has been received. Leaving them guessing is rude and unprofessional.

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Just a few changes can make you
much happier at work

This New York Times article gives a deceptively simple—but effective—way to learn what changes to make. Hint: You probably don't have to change that much.

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Silence might not be golden

A little silence isn't a bad thing, but too much can cause your business all kinds of problems. When teams don't communicate, leaders need to step in.

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Jeff Bezos: Take big risks; failure is OK

Amazon founder Jeff Bezos advises those starting a business to take big risks and don't worry about failure. "“You’ve gotta accept that your business is going to be in many ways an experiment, and it might fail,” he said. “That’s OK. That’s what risk is.”

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5 business lessons from D-Day

It's the 75th anniversary of D-Day and not only can we honor the men who came ashore in Normandy, we can also learn from them. Here are 5 lessons that can be applied to make your business more successful.

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7 signs that you're smart

Jeff Haden, the author of "The Motivation Myth: How High Achievers Really Set Themselves Up to Win," lists seven indicators of high intelligence. The most important: You can admit you're wrong and will readily change your opinion based on facts. Among the others: You like to spend time alone and you don't get up early.

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Best Practices

Adding TimePilot Tap to (almost) any TimePilot system

If you've got a TimePilot timeclock system that's using TimePilot Central software—for instance, a Vetro, Extreme Blue Enhanced or Tap system—you can easily expand it simply by adding portable Tap clocks. Tap is our inexpensive, pocket-sized, battery-powered time clock for out in the field or on a desktop. It's a great little device that can be used in all kinds of ways, from tracking employee hours to keeping track of the number of hours a machine has been used.

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Troubleshooting your TimePilot system

Every once in a while something unexpected might occur on your TimePilot system. Our Support Center has lots of information, and our experienced Tech Support Specialists stand ready to help, but sometimes it's just an easy fix. Depending upon the TimePilot software you're using, click one of the two the buttons below to visit a page with troubleshooting tips for each of TimePilot's time clock systems.

Retail Edition  Professional/Enterprise Edition

Moving TimePilot to a new PC

We've noticed quite a few calls to our Support Specialists from customers asking how to move their TimePilot system to a new computer. We've addressed this several times over the years in our newsletter; here's a refresher from May 2018.

Learn More A TimePilot iButton

Adding new iButtons to your system

When an employee loses an iButton or you add employees, you'll need to assign them an iButton. The instructions appear on the Quick Start Guide you received with your system, but here's a refresher for each of our clocks.

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All about holiday schedules

Setting up holiday schedules in the TimePilot software is pretty straightforward, but there are some things you can do that will get the job done more quickly and efficiently.

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Accommodate night shifts with day boundary

In today’s strong economy, more and more companies are adding second and third shifts to their workday. But having employees’ workdays extend past midnight has the potential for playing havoc with your pay periods. TimePilot can help.

Learn More You can set up your employees' breaks in the 'Shift Schedule' section of the software.

Keeping an eye on employee work breaks

How do you handle employee breaks? Work breaks are generally considered paid time, and therefore employees do not have to clock out when the break starts and clock in when the break ends. But there may be times when you want to monitor employees’ breaks to ensure they aren’t taking extra time, or even penalize employees who take longer breaks than they should.

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Click here for more articles that will help you use your TimePilot system

Q & A

Q. We marked employees inactive last year and they will be returning this year. Can they be reactivated? The answer

Q. It’s the end of a pay period, and we’re extracting the period’s clock-in and clock-out data from Current Transactions. One employee’s data isn’t being extracted with the others. How can we fix this? The answer

Q. Our TimePilot Extreme Blue clock beeps 3 times when you clock in and out. Is there any way to get it to stop doing that and only beep one time? The answer

Q. If an employee clocks in twice and clocks out once in same day, what happens? For instance, they clocked in at 7:30 a.m., then at 7:35 forgot they had clocked in and clocked in again, then clocked out for the day at 4 p.m. The answer

Q. Is it possible to collect my Extreme Blue or Extreme Blue Enhanced time clock data with an iPad? The answer

Q. My TimePilot Extreme Blue clock has stopped logging time. We’ve installed new batteries, but none of my employees’ iButtons will register nor will the Management iButton. It was working fine until yesterday morning. The answer

Q. When our software was set up, it looks like we neglected to set up overtime for our employees. How do we do that? The answer

Q. I use Extreme Blue Enhanced. I collect the data from my clock every day or every second day and I keep getting orphan transactions. How can I stop this? The answer

Q. I use Extreme Blue, and I've lost my Management iButton. Is there any other way to extract times from the timeclock? The answer

Q. We use a USB drive to extract the data from each Extreme Blue clock. Do we need to use a separate USB drive for each clock or will it just add the information from the second and third time clock to the drive for that pay period? The answer

Q. We use our Vetro clock in standalone mode, and every time I assign a new iButton at the clock, it clears everyone else's names. What's going on? The answer

Q. How do I record our employees’ vacation days on our Vetro time clock? The answer

Q. We have a Vetro clock in our back shop. Is it possible to add a Tap clock to our system for our office? The answer

Click here for more questions and answers