A blog for users of TimePilot time clock systems

News

Free shipping and Amazon Pay!

We're now offering free ground shipping for all of our timeclock products and accessories.

Also, we've added Amazon Pay to the list of payment methods you can use to buy our products. The current list: cash and checks, Visa, Mastercard, American Express and Discover cards, PayPal and Amazon Pay.

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12/2/19

The 15 hottest office trends of 2019

If you employ Millennials, you probably know that the perks that attracted previous generations of employees don't work as well as they used to. This article lists 15 popular perks that Millennials want, including "Summer Fridays," flexible work hours, insurance for part-timers, emotional support animals at the office and mandatory time off.

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11/26/19

Holiday message: 'Tis better to give (advice) than to receive

Research has found that giving people good advice benefits the giver as well as the receiver. That's because being thought of as an "expert" boosts the giver's confidence and motivation.

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11/14/19

6 signs it’s time to switch jobs

Is it time to make a move? From the Wharton School (the University of Pennsylvania's business school), here are six indicators that it's time to update the resume. No. 3: You haven’t learned anything new at work for a long time.

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11/7/19

Can virtual reality teach executives what it feels like to be excluded?

Corporate executives are using virtual reality headsets and simulations to get a taste of what it's like to be excluded at work. They experience being cut off by meeting attendees as they try to speak, are excluded from a lunch where decisions are made and are accused of “just being too sensitive.”

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11/6/19

4-day workweek boosts productivity at Microsoft

Microsoft experimented with a 4-day workweek with full pay over the summer at their 2,300-employee Japan facility and executives were surprised to see productivity rise by 40%, as well as far fewer documents printed and less electricity consumed. Microsoft will try the experiment again this winter.

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10/29/19

Stopping a toxic culture in the workplace

Toxic workplace cultures can be fatal to a business. This article tells how to stop it before it starts. One point that's made: "Too many companies ... put up with inappropriate or outrageous conduct because someone is deemed too valuable to fire. That's a myth."

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10/24/19

How to change careers in your 30s

It's not too late: If you're in your 30s, you may have another 30 years of work ahead of you. That's plenty of time to buiuld a new career. This article debunks the myths about starting over as well as gives tips to those who want to give it a shot.

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10/23/19

How to lose your best employees

It's easy to lose your best employees: Don't let them grow. According to this article, good employees need to keep moving; holding them in one job for more than a few years is a sure way to have them look for new challenges elsewhere.

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10/17/19

6 types of employees almost never get promoted—are you one of them?

Even if you do your job well, your personality might be getting in the way of promotions. Are you one of these six personality types that are less likely to move up the ladder?

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10/15/19

Can't motivate yourself at work? Here are some tips

Everyone feels uninspired at work once in a while. This article will show you how to regain your motivation. If all else fails, says the writer, take a little time away from your job.

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9/26/19

The case for hiring older workers

Get used to them: By 2025, 25% of workers in the U.S. are expected to be over the age of 55. Older workers are thought to be less capable than their younger peers, but that's not what the research says: For most people, raw mental horsepower declines after the age of 30, but knowledge and expertise—the main predictors of job performance—keep increasing even beyond the age of 80. This article gives tips on how to attract and handle older workers.

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9/17/19

Want to be more successful?
'Skill Stacking' might be the answer

You can increase the odds of a successful career if you have more skills. You don't have the be the best at anything; just have a wide variety of skills that you can apply.

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9/11/19

5 time-management tips from Google's productivity expert

We'd all like to get more productive. The question is how. Google's in-house productivity trainer has 5 suggestions. No. 4 is especially counter-intuitive.

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9/10/19

24 signs you have a terrible boss, and how to handle them

A 2016 poll found as many as 76% of employees have had a toxic boss. Here's how to spot them, and what to do if you have one.

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9/5/19

California may require contract workers to get benefits

California's state legislature is preparing to vote on a bill that could give hundreds of thousands of contract workers—such as Uber and Lyft drivers—the benefits regular employees receive by narrowing the definition of a "contractor."

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9/4/19

7 employee types that drive managers crazy, and how to deal with them

Every business has its share of characters, some easy to manage, and some difficult. Here's how to spot and deal with Challengers, Clingers, Drama Queens and Kings, Loners, Power Grabbers, Space Cadets and Slackers.

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Best Practices

Using Buffer Zones in TimePilot Central

If you have shifts covering 24 hours a day and seven days a week, when do you start and end your Pay Periods? The choice is more difficult than it seems, because there’s never a time when all of your employees are “off the clock.” Let’s say your company has shifts running 24/7: The last shift in the Pay Period ends at 11:59 p.m. Saturday, and the first shift of the next Pay Period starts at midnight Saturday.

Here’s the problem: Some of the employees in the last shift of the Pay Period will clock out after midnight, putting their clock-outs into the next Pay Period. And some of the employees in the first shift of the Pay Period will clock in early, putting their clock-ins into the previous Pay Period. The result will be that when you extract the Pay Period, not all the transactions that should be in this Pay Period will get extracted. What should you do?

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Adding TimePilot Tap to (almost) any TimePilot system

If you've got a TimePilot timeclock system that's using TimePilot Central software—for instance, a Vetro, Extreme Blue Enhanced or Tap system—you can easily expand it simply by adding portable Tap clocks. Tap is our inexpensive, pocket-sized, battery-powered time clock for out in the field or on a desktop. It's a great little device that can be used in all kinds of ways, from tracking employee hours to keeping track of the number of hours a machine has been used.

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Troubleshooting your TimePilot system

Every once in a while something unexpected might occur on your TimePilot system. Our Support Center has lots of information, and our experienced Tech Support Specialists stand ready to help, but sometimes it's just an easy fix. Depending upon the TimePilot software you're using, click one of the two the buttons below to visit a page with troubleshooting tips for each of TimePilot's time clock systems.

Retail Edition  Professional/Enterprise Edition

Moving TimePilot to a new PC

We've noticed quite a few calls to our Support Specialists from customers asking how to move their TimePilot system to a new computer. We've addressed this several times over the years in our newsletter; here's a refresher from May 2018.

Learn More A TimePilot iButton

Adding new iButtons to your system

When an employee loses an iButton or you add employees, you'll need to assign them an iButton. The instructions appear on the Quick Start Guide you received with your system, but here's a refresher for each of our clocks.

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All about holiday schedules

Setting up holiday schedules in the TimePilot software is pretty straightforward, but there are some things you can do that will get the job done more quickly and efficiently.

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Accommodate night shifts with day boundary

In today’s strong economy, more and more companies are adding second and third shifts to their workday. But having employees’ workdays extend past midnight has the potential for playing havoc with your pay periods. TimePilot can help.

Learn More You can set up your employees' breaks in the 'Shift Schedule' section of the software.

Keeping an eye on employee work breaks

How do you handle employee breaks? Work breaks are generally considered paid time, and therefore employees do not have to clock out when the break starts and clock in when the break ends. But there may be times when you want to monitor employees’ breaks to ensure they aren’t taking extra time, or even penalize employees who take longer breaks than they should.

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Click here for more articles that will help you use your TimePilot system

Q & A

Q. We’d like to use Extreme Blue Enhanced in our remote warehouse, but we don’t get a cell signal there. Any advice? The answer


Q. I am getting a message to update the TimePilot program. I want to make sure I’m not going to lose everything I have already set up. Do I have to start from scratch and set up all my profiles and any existing punches I might have? The answer


Q. When I imported transactions collected by our Extreme Blue clock into our TimePilot software, I got a message that 50 of the transactions were “orphan transactions.” What are orphan transactions and how can I get them corrected? The answer


Q. We marked employees inactive last year and they will be returning this year. Can they be reactivated? The answer


Q. It’s the end of a pay period, and we’re extracting the period’s clock-in and clock-out data from Current Transactions. One employee’s data isn’t being extracted with the others. How can we fix this? The answer


Q. Our TimePilot Extreme Blue clock beeps 3 times when you clock in and out. Is there any way to get it to stop doing that and only beep one time? The answer


Q. If an employee clocks in twice and clocks out once in same day, what happens? For instance, they clocked in at 7:30 a.m., then at 7:35 forgot they had clocked in and clocked in again, then clocked out for the day at 4 p.m. The answer


Q. Is it possible to collect my Extreme Blue or Extreme Blue Enhanced time clock data with an iPad? The answer


Q. My TimePilot Extreme Blue clock has stopped logging time. We’ve installed new batteries, but none of my employees’ iButtons will register nor will the Management iButton. It was working fine until yesterday morning. The answer


Q. When our software was set up, it looks like we neglected to set up overtime for our employees. How do we do that? The answer


Q. I use Extreme Blue Enhanced. I collect the data from my clock every day or every second day and I keep getting orphan transactions. How can I stop this? The answer


Q. I use Extreme Blue, and I've lost my Management iButton. Is there any other way to extract times from the timeclock? The answer


Q. We use a USB drive to extract the data from each Extreme Blue clock. Do we need to use a separate USB drive for each clock or will it just add the information from the second and third time clock to the drive for that pay period? The answer


Q. We use our Vetro clock in standalone mode, and every time I assign a new iButton at the clock, it clears everyone else's names. What's going on? The answer


Q. How do I record our employees’ vacation days on our Vetro time clock? The answer


Q. We have a Vetro clock in our back shop. Is it possible to add a Tap clock to our system for our office? The answer

Click here for more questions and answers