Q. Can I buy the basic Extreme Blue now and use it with just the app and later buy the software and use it as an "enhanced" version, or do I have to buy the enhanced version right away?
A. You can start with Extreme Blue and move up to Extreme Blue Enhanced later. To advance to Enhanced, you'll need the TimePilot Enterprise Edition software, which is $319.
By the way, if you have an Extreme Blue, Extreme Blue Enhanced or even an older Extreme system, check out the special offer for newsletter readers in this newsletter: $50 off new clocks.
Q. One of our Extreme clocks was stolen. Is there any sensitive information on the clock? If so, can someone else access it?
A. No. The only recognizable information the thief could get from the clock—and only if they have a Management Key—is the name of your company and the name you gave the clock. The clock records the iButton number of each employee who clocks in or out and the time of that transaction, but no names. (The names are kept in the TimePilot software or smartphone app.)
Q. Can one USB drive be used to collect data from multiple Vetro time clocks?
A. Yes. As many clocks as you wish.
Q. Will TimePilot work on a Mac? We just switched from Windows to Mac.
A. The short answer is maybe. We've done some very limited testing on Macs running VMWare Fusion as well as Macs running Parallels, and TimePilot seems to run correctly, but we don't recommend it because it's difficult for us to support you.
To try it, you'll need two pieces of software:
- Virtualization software. This software works with the Mac operating system to let you run Windows. Examples are VMWare Fusion and Parallels. Another possibility is Apple's Bootcamp.
- Windows. You'll need a copy of Windows 8, 7, Vista or XP (with Service Pack 2).
If you really want to give it a shot, we have a 30-day, no-questions-asked return policy if you bought the system directly from us, so you can return it if it doesn't work for you.
Q. Can I have TimePilot Central show me an employee's latest transactions instead of his or her oldest? I have to scroll to the bottom of the list every time.
A. Sure. Just click the word "Date" in the green header at the top of the Transaction List in TimePilot Central. The transactions will sort by date, either from newest to oldest or oldest to newest. If the first sort isn't to your liking, click "Date" again and it will re-sort to the second option.
Q. What happens if a person enters the wrong employee ID number on the Vetro screen?
A. When an employee enters the wrong four-digit code, another person's name will appear on the screen (or the system will tell the user that that ID number has not been assigned to an employee). The system cannot stop the employee from clocking in or out anyway. That's why we strongly suggest using iButtons instead a 4-digit code; the 4-digit ID functionality can be disabled in the Vetro clock, requiring employees to use their iButton to clock in and out.
How many hours make up a workweek? 40 hours a week has been the norm, but that's a remnant of industrialization in the 19th Century. A recent survey of US workers found that Americans were on the job 46.7 hours per week. How many hours are ideal? One group says a 30-hour workweek would allow more family time, blunt the endless cycle of earning more to buy more, and redistribute employment more evenly among workers. Then there's "The Four-Hour Workweek," a best-selling book by productivity guru Tim Ferriss, and even the "no-hour" workweek: Betterment, a New York City-based stockbroker, allows workers to set their own schedules, work at home or at the office, and take as much vacation as they see fit. They are also expected to work on projects nights and weekends.
Today's saying: "A man with one watch knows what time it is, and a man with two watches can never be sure."
TimePilot newsletter No. 38
Whether you're a current or future TimePilot customer, we're glad to see you.
Every month we'll offer news about TimePilot products, tips on how to use them more efficiently, some of the "cool stuff" our employees have come across and a special deal available only to those who receive this newsletter!
In this issue:
- TimePilot Q&A: "Graduating" to Extreme Blue Enhanced.
- TimePilot Lead Story: Introducing Our New Smartphone Apps.
- Cool Stuff: Air-O-Swiss Personal Humidifier.
- The Deal: $50 off Extreme Blue clocks.
Test drive our new smartphone apps
In this issue we’ll take a look at TimePilot’s new smartphone apps. If you use TimePilot’s Windows-based software, they should look pretty familiar.
The apps are free and can be downloaded at Apple’s App Store and Google Play. If you’ve got a smartphone, we urge you to give them a try. If an app isn't for you, delete it from your phone—no damage done.
The apps are designed to be used with our Extreme Blue and Extreme Blue Enhanced systems, but here’s a secret: They can also be used without a clock at all. Used in this manner, a supervisor clocks his or her employees in or out by tapping icons on the supervisor’s smartphone.
This can get pretty awkward pretty fast, however, especially when you have more than a couple of employees or you aren't around every time they need to clock in or out. That’s why we came up with the weatherproof, battery-powered Extreme Blue clocks (see the special below). Employees clock in and out at the clocks, which hold the data safely in memory until you're ready to collect it with the app.
For this article we’re going to use a screenshot from the iPhone® app, but the AndroidTM app looks much the same. You can get complete instructions and screenshots for both app versions here.
The home screen is shown at right. Each employee’s name is listed, along with his or her regular and overtime hours. Just as in the TimePilot Central software, if there’s a red triangle next to the employee’s name, they are clocked in, and if there's no triangle, that means they're clocked out.
Want to add an employee? Tap the “+” in the top right corner of the screen.
Want to see an individual employee’s transactions? Tap the employee’s name.
Extreme Blue Enhanced users: Want to send the transactions to headquarters for processing with the TimePilot Central software? Tap the cloud icon at the top left corner of the screen.
Want to extract a pay period? Tap “Pay Periods” at the bottom of the screen, then “Extract” on the screen that appears.
For more on the apps, click here or see the help files in the TimePilot web site's Support Center.
If you’ve got a smartphone, download the iPhone or Android version and play with it. It’s free. If you like it, try an Extreme Blue system. There are two versions:
- Extreme Blue: No PC software, just the app; everything is done on the phone.
- Extreme Blue Enhanced: Comes with TimePilot Enterprise Edition PC software, which allows you to upload the data collected by your phone to the software on your PC.
Here’s the good news for those of you who already are using the Enterprise version of our software: You don’t need the Extreme Blue Enhanced Starter Kit, which lists at $849. All you need is Extreme Blue clocks, which cost $449 each (Note: See the newsletter deal below), and the free smartphone app.
Got questions? Just ask! Contact us at Sales@TimePilot.com or 630-879-6400.
This month’s special offer
to TimePilot newsletter readers:
$50 off Extreme Blue Clocks!
These clocks can be added to an existing Extreme Blue system, Extreme Blue Enhanced system or the older Extreme systems. Or, if you're using the Enterprise version of the TimePilot software, you can (with the TimePilot app on your smartphone) do everything an Extreme Blue Enhanced system can do.
Special price for newsletter readers:
(save $50 over list price)
To learn more about the deal, click here, visit www.TimePilot.com/newsletter/newsletter4.htm or call us at 1-630-879-6400.