Let’s say you have 15 employees using the TimePilot Mobile smartphone app at remote sites, and you need to get each employee’s home address.
You could call each employee, but you’ll have to make 15 phone calls (at least!).
You could text each employee, but you’ll have to generate 15 texts. (Unless you want your employees to return a group text, which will let each employee know where the other 14 live.)
Is there an easier method? Yes: TimePilot Central’s new Integrated Texting feature.
This feature is available to TimePilot 5 Cloud-Based Edition customers in the U.S. and Canada.
When you add this feature, within one business day you'll be emailed a phone number that can be entered into your software. Once the number is entered and you've entered your employees' phone numbers into their employee profiles, you're all set!
When you want to send a text, you’ll start the TimePilot 5 software and use the In/Out Board (at the top left of the TimePilot 5 software screen) to communicate with employees.
With TimePilot’s Integrated Texting, you can:
- Send out a group text, and when each employee responds, their response will go only to you—not to everyone else on the group text.
- Text an individual employee to inform them about conditions before they get to work.
- Receive sick-day texts from employees.
- View photos texted by employees.
- Set the system to text you when particular employees clock in or clock out.
- Forward texts received by the TimePilot software to your personal phone.
In addition, TimePilot Integrated Texting keeps work-related texts backed up for future reference.
Why is texting employees—instead of emailing or calling—a good idea? Here are some reasons:
Instant Communication: Texting provides a fast and efficient means of communication without the need for lengthy phone calls or waiting for email responses.
Increased Responsiveness: Employees are more likely to check and respond to text messages promptly, as text messages are often perceived as more urgent compared to emails.
Flexibility and Convenience: Employees can receive and respond to texts even when they are away from their workstations or outside regular working hours.
Reduced Miscommunication: Text messages provide a written record of communication, which can help minimize misunderstandings or misinterpretations. It allows employees to refer back to the messages for clarification and ensures that important details are not forgotten.
Improved Collaboration: Texting can facilitate quick collaboration and coordination among team members.