Extreme Blue iPhone and Android App Setup

For instructions on how to use the app after it is set up, click here.

Thanks for downloading TimePilot’s Extreme Blue iPhone app or Android smartphone app.

These instructions are for users of the TimePilot Extreme Blue time clock system. If you have the Extreme Blue Enhanced system (with PC software), your instructions are here.

Many of the items covered here are also covered (in some cases in greater detail) in the Quick Start Guide.

Setting up the app

It's easiest to set up the app on your smartphone when you're at your PC, although setup can also done done in the field. If you have any questions or suggestions, please contact us at Support@TimePilot.com.

To get started, tap the TimePilot Extreme Blue icon (shown at right). The first time you start the app, the Quick Setup function will run, guiding you through the steps to get up and running. If, at a later time, you want to make a change in any of these categories, just tap the "Settings" icon (the three horizontal lines: ) which appears after you've finished the Quick Setup.

General

First, you'll see the "General" screen. Enter a name for your phone and its phone number. Don't tap the "Extreme Blue Enhanced" button—that's for a time clock system that adds cloud storage and PC software. These instructions are for Extreme Blue; if you need the instructions for Extreme Blue Enhanced, click here.

Tips:

• The name can be whatever you want; for example, "Acme Phone 1" or "John's Phone."
• The phone number should be the 10-digit number (including area code) without dashes, spaces or other punctuation. The phone name and number need to be entered only once.

Tap “Next” to move to the next screen.

Pay Period

If you just want to use the app as a timer and won’t be using the OT or rounding functions, make sure the “Use for Payroll Processing” button isn’t selected. (The “Week Begins” and "Pay Period Type" items won’t appear.)

If you’ll be using the app to calculate overtime, tap the “Use for Payroll Processing" button. The “Week Begins” and "Pay Period Type" items will appear. Choose the first day of your workweek and your pay period. To change the day or pay type, simply tap the white box and choose another day or type from the choices that appear.

Tap “Next” to move to the next screen.

Overtime

If you’ll be calculating overtime hours, tap the “Calculate Overtime” button. The “By Week” and “By Day” fields will appear. To change the number of hours, simply tap the white box and enter another number.

Tap “Next” to move to the next screen.

Rounding

If you want to round your employees’ clock-ins and clock-outs, tap the “Rounding” button. The default rounding amount is 15 minutes; if you want to change that number, simply tap on the white box. You'll be able to choose 1, 5, 6, 10 or 15 minutes.

Tip: An example: If rounding is set to 15 minutes, anyone clocking in from 7:53 to 8:07 will be considered to have clocked in at 8 o’clock and anyone clocking from 8:08 to 8:23 will be considered to have clocked in at 8:15.

Tap “Next” to move to the next screen.

Employee setup

The last part of the setup process is setting up your employees. You’ll need to be at the clock to perform this function.

1. Tap the "Menu" icon in the app, then "Add Employee."
   
2. You'll be taken to the Employee Profile screen.
   
3. Enter the employee's name. We suggest this format: LastName, FirstName. (Example: Smith, John)
4. Next, assign him or her a User ID. This can be any four-digit number, but it's important that each employee receive his or her own unique number—in other words, one ID number per employee.
5. If the employee is entitled to overtime pay, tap the button next to "Overtime."
6. Now you'll assign the employee their iButton. First, touch the gray management iButton that came with your system to the "Out" probe on the Extreme Blue time clock.
7. The orange light in the "In" probe will illuminate. Now touch the iButton that will be given to the employee to the "In" probe. The iButton's serial number will be transmitted to your iPhone and the employee and serial number will be linked.
8. Tap "Save."
9. You'll be taken to the Main screen, which lists all employees and their hours. To add another employee, repeat steps 1-8.

Your system is set up and ready to go. To learn how to use the app, click here.