Extreme Blue Enhanced
iPhone and Android Smartphone App Setup

(These instructions work for both app versions. The screenshots are from the iPhone version of the app.)

For instructions on how to use the app after it is set up, click here.

Thanks for downloading TimePilot’s Extreme Blue iPhone app or Android smartphone app.

These instructions are for users of the TimePilot Extreme Blue Enhanced time clock system (with PC software). If you have the basic Extreme Blue system (without PC software), your instructions are here.

Many of the items covered here are also covered (in some cases in greater detail) in the Quick Start Guide.

Setting up the app

It's easiest to set up the app on your smartphone when you're at your PC, although setup can also done done in the field. If you have any questions or suggestions, please contact us at Support@TimePilot.com.

To get started, tap the TimePilot Extreme Blue icon (shown at right). The first time you start the app, the Quick Setup function will run, guiding you through the steps to get up and running. If, at a later time, you want to make a change in any of these categories, just tap "Settings" (the icon with three horizontal lines: ) which appears after you've finished the Quick Setup.


First, you'll see the "General" screen. Enter a name for your phone and its phone number, then tap the "Extreme Blue Enhanced" button.

General screenshot


  • The name can be whatever you want; for example, "Acme Phone 1" or "John's Phone."
  • The phone number should be the 10-digit number (including area code) without dashes, spaces or other punctuation. The phone name and number need to be entered only once.

Tap “Next” to move to the next screen.

Tap the "Link to Dropbox" button that appears. Dropbox is a free Cloud service that acts as a "middleman" between your smartphone at the TimePilot software on your PC. After you use your phone to collect data from your Extreme Blue clock(s) and make any necessary corrections, you'll send the data to Dropbox. The data is stored in your Dropbox account until you retrieve it with the TimePilot Central software. Now you'll link your phone to your Dropbox account.

If you already have a Dropbox account, log in by entering your email address and password. If you don't have a Dropbox account, tap the "New to Dropbox" link at the bottom of the screen and follow the instructions that appear.

Linking your Dropbox account to your phone.

When the linking process is complete, you'll be returned to the app setup screen and you'll see a confirmation that the app and Dropbox have been linked.

After linking to Dropbox, you'll return to the setup screen.

When you tap "Next," you'll get a message that setup is complete. Now you'll add your employees.

Adding employees

The easiest and fastest way to add your employees to the phone is to transfer them from TimePilot Central on your computer. Getting them this way ensures that the TimePilot software on your PC and the TimePilot app on your phone always have the same employee list. To do that, first you'll use TimePilot Central to send the employee profiles to Dropbox, then you'll download them onto your iPhone. Here's how:

  1. In TimePilot Central, click "File," then "Connect to the Cloud..." At the bottom left corner of the TimePilot Central screen, you'll see a cloud icon and the word, "Connected."
    Cloud Settings1
  2. Still in TimePilot Central, Click the "Setup" menu, and then "Clock Manager. You'll see the image of the phone (see icon at right).
  3. Right-click the image of the phone that you want to receive the employee profiles, and choose "Send Profiles to Phone" from the menu that pops up.
    Cloud Settings2
  4. The "Phone Profile Assignment" list will pop up. By checking the boxes at the top and/or down the left side of the screen, you can choose to send all profiles to the phone, just those assigned to a particular location or just individual profiles. After you've made your choice, click "OK."
    Only names with checks next to them will be transferred to your phone.
  5. You've finished the process at TimePilot Central, and the profiles are sitting in Dropbox waiting for your phone to download them. Start the iPhone app on your phone.
  6. Tap the Settings menu (the three horizontal lines), then tap "Extreme Blue Enhanced."
    Important note: You may see "Pay Period," "Overtime" and "Rounding" in this menu. Don't use these menus—in Extreme Blue Enhanced, those settings are controlled in TimePilot Central.
    Cloud Settings
  7. Now tap the blue "Get Profiles from Cloud" button. Your chosen profiles will download to the phone. When the process is complete, you'll receive a confirmation message. After tapping OK, you can see your employees by tapping the "Employees" icon.
    Cloud Settings

Congratulations! This completes your setup. You can start using your Extreme Blue Enhanced system. To learn how, click here.